GSA to Launch Transactional Data Reporting (TDR) Pilot with Refreshed Solicitations and Mass Modifications for Schedules 72 and 58 I

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On June 23rd, 2016 the U.S. General Services Administration (GSA) published a final General Services Acquisition Regulation (GSAR) rule to capture transactional data on procurements across all of its Federal Supply Schedules (FSS) contracts or Multiple Award Schedule (MAS) contracts, and Governmentwide Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts, including Governmentwide Acquisition Contracts (GWACs). The Transactional Data Reporting (TDR) Rule requires vendors to electronically report the price the federal government paid for an item or service purchased through GSA acquisition vehicles. The rule supports the governmentwide category management initiatives by producing market intelligence that GSA and its partner agencies can use to make smarter acquisition decisions and save even more taxpayer dollars.

The GSA Federal Acquisition Service (FAS) has also published a public notice (Notice-FAS-2016-01) to solicit comments regarding the public release of transactional data reported in accordance with the General Services Administration Acquisition Regulation (GSAR) Transactional Data Reporting clauses. GSA FAS will consider comments received in establishing its final position on which TDR data elements are releasable under the Freedom of Information Act (FOIA), which will eventually be released to the general public via a public data extract. The comment period closes August 29, 2016.

As part of the strategic implementation of the rule across all GSA contracts, the agency will introduce the transactional data reporting requirement with a pilot of select products and services in the MAS program. This pilot will be introduced in a phased approach beginning in August 2016.

Why is FAS implementing this change? The goals of TDR are to:

  • Significantly reduce burden to industry partners by eliminating the Commercial Sales Practices (CSP) and Price Reduction Clause (PRC) tracking requirements from Schedule contracts participating in the TDR pilot.
  • Reduce contract administration burden for TDR pilot vendors once TDR is implemented.
  • Provide business intelligence to strengthen “best value” decision-making by ordering activities, which will allow customers to take full advantage of the wide variety and complexity of products and services offered by Schedule Partners and pass on savings to the taxpayer.
  • Improve competition and increase transparency
  • Support category management and promote smarter buying

Summary of Planned Changes

The Schedules listed below make up the TDR Pilot and will be rolled out in phases as shown. Each Schedule refresh and mass modification will be preceded by an advanced notice posting on Interact, approximately 30 days prior to the refresh and mass modification release date:

Schedule Description SINs Offerings Tentative Refresh/Mass Modification Release date
72 Furnishings & Floor Coverings All Products and Ancillary Services August 2016
58 I Professional Audio/Video All Products and Ancillary Services August 2016
51V Hardware Superstore All Products and Ancillary Services September 2016
03 FAC Facilities Management and Maintenance All Services and Ancillary Products September 2016
75 Office Products/Supplies All Products October 2016
73 Food Service, Hospitality, Cleaning Equipment and Supplies, Chemicals and Services All Products and Ancillary Services November 2016
70 IT Equipment, Software & Services 132-8

132-32

132-33

132-34

132-54

132-55

Products & Services November 2016
00CORP Professional Engineering Services 871-1

871-2

871-3

871-4

871-5

871-6

871-7

Services January 2017

Upon acceptance of the bilateral Mass Modification, the requirement for providing CSP to accompany modification requests will be eliminated. In addition, vendors will no longer be required to track price reductions granted to their Basis of Award (BOA) customer or category of customers. Other clauses and provisions are also being updated to implement TDR. This will result in significant burden reduction for our industry partners as outlined in the TDRFederal Register notice.

Vendors are strongly encouraged to accept the bilateral mass modification in a timely fashion in order to minimize future burden in submitting modification requests and make administration of FSS contracts easier.

In order to ease the transition from the current 72A reporting database to the TDR reporting module, the requirement for commencement of reporting will not begin the date the modification is signed; rather, reporting will begin at the beginning of the next full business quarter as shown below:

Mod Accepted: Requirements Effective:
July 1st – September 30th October 1st
October 1st – December 31st January 1st
January 1st – March 31st April 1st
April 1st – June 30th July 1st

GSA FAS will host 2 identical public webinars to provide interested parties an opportunity to learn about the planned changes and ask related questions. Webinar will be in a listen-only format with the ability for participants to type questions via an online chat function at the end of the presentation. Webinar information is provided below:

Session 1:

Session 2:

For more inforamtion please go to:  https://interact.gsa.gov/document/important-update-gsa-launch-transactional-data-reporting-tdr-pilot-refreshed-solicitations

 

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